Annual Meeting Agenda Tuesday 12 May 2026

15 Station Road
STONE
ST15 8JP

Town Clerk

Les Trigg

Tel: 01785 619740
Email: clerk@stonetowncouncil.gov.uk

5 May 2026

Dear Councillor,

You are hereby summoned to attend the ANNUAL MEETING of the TOWN COUNCIL to be held in the COUNCIL CHAMBER at 15 STATION ROAD, STONE, on TUESDAY 12 MAY 2026 at 7:00pm when the following business will be transacted.

Les Trigg
Town Clerk

AGENDA

1. To appoint the Town Mayor for the ensuing year

After the appointment the Town Mayor will:

a) Accept the Chain of Office from the outgoing Mayor
b) Sign the Declaration of Acceptance of Office
c) Announce the name of the person who will act as Consort
d) Announce the name of the person who will be asked to act as Town Mayor’s Chaplain

2. To appoint the Deputy Town Mayor for the ensuing year

After the appointment the Deputy Town Mayor will:

a) Accept the Chain of Office from the outgoing Deputy Mayor
b) Sign the Declaration of Acceptance of Office
c) Announce the name of the person who will act as Consort

3. To thank and record the Town Council’s appreciation of the services of the retiring Town Mayor, Deputy Town Mayor and their Consorts.

4. Apologies for Absence

5. Declarations of Interest

6. Requests for Dispensations Received

7. To confirm as a correct record the minutes of the Town Council meeting held on 7 April 2026, Minute Numbers C26/092 – C26/099 (copy attached)

8. To receive the draft minutes and decisions of the undermentioned Committees:

a). General Purposes Committee meeting held on 7 April 2026, Minute Numbers GP26/137 – GP26/156 (copy attached)

b). Planning Consultative Committee meeting held on 7 April 2026, Minute Numbers PC26/061 – PC26/066 (copy attached)

9. Committee Terms of Reference

To consider, and update, if necessary, the terms of reference for the Council’s General Purposes and Planning Consultative Committees.

The content of the attached Terms of Reference for these Committees is unchanged, other than for dates.

10. To determine the membership and elect the Chairman and Vice Chairman of the General Purposes Committee and the Planning Consultative Committee for 2026-27:

a) Membership of the General Purposes Committee
b) Appointment of the Chairman and Vice Chairman of the General Purposes Committee
c) Membership of the Planning Consultative Committee
d) Appointment of the Chairman and Vice Chairman of the Planning Consultative Committee

11. To defer other business under Standing Order 2, paragraph (j) to an appropriate meeting of the General Purposes Committee.

Members of the public are welcome to attend the Annual Meeting as observers.

Please access the Council Chamber from the rear of the building.